Notice of Special General Meeting and Annual General Meeting

Special General Meeting

NOTICE is hereby given that a Special General Meeting of members of Wairarapa Building Society (WBS) will be held at the Wairarapa Building Society office of 125 Queen Street, Masterton at 4.30pm on Wednesday 29th day of July 2026 to consider (with or without modification) the following resolution:

Special resolution to be considered

That, subject to and conditional upon approval from The Registrar, the members agree to amend the WBS Rules. The key changes to the Rules comprise:

• To clarify members’ voting rights

The proposed amendments have been reviewed and approved by the WBS Board to ensure compliance with relevant laws and regulations.

Note on resolutions

Special Resolution Definition

This resolution is a special resolution. A special resolution is a resolution approved by a 75% majority of at least ten members present at the Special General Meeting entitled to vote and voting on the question.

Quorum

This meeting is called by the WBS Board. A quorum for the meeting is present if there are ten members of the Society entitled to vote and present in person.

Proxy Forms

Proxy forms must be signed and deposited at the registered offices of Wairarapa Building Society, 125 Queen Street, Masterton, or emailed to Wairarapa Building Society to [email protected]. To be valid, this must be done by 4.30pm on 23rd day of July 2026 (unless it is otherwise produced before the start of the meeting).

Proxy forms are available from the registered offices of Wairarapa Building Society, 125 Queen Street, Masterton, or by emailing [email protected].

Attendance and Voting Rights

All members or a member’s proxy or representative, are entitled to attend the meeting and vote.

At any meeting a resolution put to the vote of the meeting shall be decided on a show of hands unless a poll is demanded (before or on the declaration of the result of the show of hands):

• by the Chairman
• by at least ten members present (in person or by proxy) entitled to vote
• by the WBS Charitable Trust.

Unless a poll is so demanded, a declaration by the Chairman that a resolution has, on a show of hands, been carried, or carried unanimously or by a particular majority, or lost, and an entry to that effect in the book containing the minutes of the proceedings of the Society, shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against the resolution. Except in the case of a motion for a special resolution, the demand for a poll may be withdrawn.

Further Information

View the proposed amendments by clicking here.

Please RSVP for the SGM by entering your details below.